Review the recommended rental list provided by caterer/rental company – recommend alternative/options to save cost either by taking full advantage of the storage room supplies, or by other creative work around to what is on the list.
Provide a recommended table layout of the barn reception area based on your number of guests attending.
Review your Itinerary, make any further recommendations that you can incorporate – end result will be a consolidated overall master Itinerary for you to provide to all your vendors.
Review and check the final rental list to ensure it meets needs of final guest count.
Provide a template for ceremony layout and processional/recessional – we will use this at the rehearsal walk through.
Discuss and finalize on any pre or post set up support services you may be needing and help to organize those services.
Final review of the timeline with you the day prior to the wedding.
Onsite rehearsal walk through coordination evening prior to the event - make recommendations on a nice flow for the processional and recessional.
Receipt of final payments and gratuities for distribution to vendors for day of event – please plan to provide labeled envelopes.
Finalize the transportation schedule with you. Be the point person for the shuttle service. Provide a bus schedule route for shuttling services – this can given to hotels, vacation homes, posted to your wedding website or even emailed to guests so they are aware of the transportation services available and the schedule.
Arrive 2 hours prior to 'guest arrival' to oversee vision/expectations for ceremony site, cocktail hour reception, main barn reception area, and outer grounds seating areas - identify discrepancies and oversee solution.
Oversee all vendor communication/management the day of event - distribution of final payments and gratuities.
Final walk through to be sure everything is exactly the way you want before you or your guests arrive.
Welcome guests pass out your programs, reserve seats for family and honored guests, be available to bridal party as they arrive, assist with corsages, bouquets and boutonnieres as needed.
Manage the processional - Cue the musicians and be there to send you and your bridal party down the aisle.
Manage the recessional and support the photographers in managing any wedding guest group photographs with the bridal party and family.
Escort guests to cocktail hour location while you take additional private photographs after the ceremony.
Continuous touch points with vendors ensuring itinerary is being followed, adjust where needed and provide support/guidance.
Finalize with vendors who will be cleaning up and touch base on what to do with your personal items (for you to pick up that night or the next day)
Ongoing checkpoint via conference calls to strategize on next steps needed and support to mitigate any issues.
Intercede on your behalf with vendors when necessary – Nobody likes to think that they will have trouble reaching their vendors, but if it does happen, we contact them directly and find a resolution to keep things on track and you comfortable.
Manage the creation of your itinerary and updates per our discussions – finalizing your vision and supplying this to all your vendors.
Consistent emails and texts are always welcome; use me as your guide throughout the journey.
Final review of the timeline in person on day prior to rehearsal walk through, review any last-minute needs and actions outstanding.
On-site rehearsal walk through coordination afternoon prior to the event - make recommendations on a nice flow for the processional and recessional.
Walk through site to make sure any checklist items are reviewed, and action owners identified. Will manage the actions list to completion on day of event.
Breakdown service provided – all OHB decor items used will be put back into garage. Personal items will be consolidated and left in each room, ready for easy pick up by you the following day.
I have found this to be a great end to a beautiful wedding day! While guests are preparing to leave, they can roast a marshmallow and make a delicious s’more while they say their goodbyes.
No need to stress or worry about the mess - leave that to me!